Information for All-State Members
→ January 16-18 in Downtown Tulsa
→ Rehearsals & Performances at Tulsa PAC Facilities and adjoining Tulsa Hyatt Hotel
→ Music Educators Convention at Tulsa Convention Center

Communication | Remind & Groupme

• ALL: please subscribe to REMIND code: @OMEAmember

• Groupme app communications with Mr. Pisarra

• Wind Symphony Members REMIND subscription codes

  • STUDENTS: @okmeaWS24

  • PARENTS: @okmeaWSP24

• Symphonic Band Members REMIND subscription codes

  • STUDENTS: @okmeaSB24

  • PARENTS: @okmeaSBP24

• Orchestra Members REMIND subscription codes

  • STUDENTS: @okallstate

  • PARENTS: @okallstate

Transportation
Outbound: Union vehicle loads (people, luggage, instruments) at UHS Bus Loop at 7:00am and departing shortly thereafter, Thursday, January 18. Student luggage will be positioned at the hotel for students to claim at the time of check-in.
Return: no transportation is provided. Please plan for your ride home on Saturday afternoon, including coordinating getting luggage from the hotel.

Lodging
Hotel: Hyatt Place (Downtown Tulsa)
Check in/Claim room keys: Thursday January 16. Late afternoon, time TBA.
Check out: Saturday January 18, approx 11am or possibly prior to the morning rehearsal. Luggage may be stored at the hotel lobby and claimed later. 
Cost: no cost to student members, compliments of UBPC
Curfew: 11:30pm on Thursday; Midnight on Friday

Room Assignments
Room 1:  TBA
Room 2: TBA
Room 3: TBA

Meals
Lunch Thursday: Prepaid* / cash distribution→

For the two cash distribution meals, we suggest the following locations near the Hyatt Regency/TPAC/Hyatt Place: Tokyo Gardens, Chicken & the Wolf, Froot Bowl, Bourbon S. Cafe, Andolini’s Pizza, Fortune Chef, Jimmy John’s, Elote Cafe, Wiz Hot Dog, Deco Deli

Dinner Thursday: at Hyatt Regency / Tulsa North Room
Breakfast Friday: In Hyatt Place lobby, open at 6:30a
Lunch Friday: Prepaid* / cash distribution
Dinner Friday: 5:00pm @ The Brook  / Compliments of UBPC
Breakfast Saturday: In Hyatt Place lobby, open at 7am
Lunch Saturday: Union group meets together at 12:15pm @ Dilly Diner or McNellievs (TBA) / compliments of UBPC. If a student prefers to meet family members for lunch instead of joining the group, please communicate as such in advance. 

*prepaid meals are included as part of the OkMEA member fee

Rehearsal Locations, Schedules & Member Itineraries
• Symphonic Band [TPAC Norman] → download
• Orchestra [TPAC Westby] → download
• Wind Symphony [Hyatt: Tulsa South]→ download

Performance Schedule
• Orchestra  3:00pm, Tulsa PAC Chapman Hall
• Symphonic Band  3:45pm, Tulsa PAC Chapman Hall
• Wind Symphony  4:30pm, Tulsa PAC Chapman Hall

PARENTS/SPECATORS scroll down to see additional information about tickets

Wear / Bring
• Casual clothing for rehearsals | School dress code applies
• Jacket / Coat
• Formal concert attire + shoes, etc.  (Saturday)
• Phone / power device
• Snacks, bottled water
• $ for snacks, etc.

Checklist of Music/Rehearsal Related
• Instrument(s)
• Music Folder (with repertoire)
• Pencils (multiple, mechanical)
• Tuner
• Percussion: all assigned accessories, hardware, drums, specialty instruments, sticks, mallets
• WW: Reeds, Soak Bottle, Cork Grease
• Brass: Valve Oils & Mutes

Supervision
Adult leaders and conductors will oversee students during all rehearsals, convention events, social events, concerts, and prepaid meals. Various Union Schools Fine Arts faculty members will be attending the OkMEA convention throughout the day on Thursday and Friday, and will host students for Friday at dinner & Saturday at lunch.

Miscellaneous Information
• Registration is held downstairs in the PAC in the Norman rehearsal hall. 
• Once received, you must wear the lanyard at all times. It's the only way for you to be identified as an OkMEA student and to ride the shuttle bus to/from the convention center.
• If going/coming to various sites on the event shuttle bus, we encourage being on the shuttle at least 1 hour before each rehearsal starts. Rehearsals will not start late due to transportation logistics. 

General Expectations
We are so proud of your accomplishments and know that you will responsibly represent Union with class this week. Please refer to the OkMEA Code of Conduct for additional information. Infractions of expected behavior will result in unpleasant consequences (we know this will not be a problem!). The most important factor to note: late arrival to any rehearsal is likely to result in expulsion from the group. Plan to arrive no later than 15 minutes prior to the beginning of a scheduled rehearsal.  Set multiple wake-up alarms for Fri and Sat mornings.

Other Pertinent Information

• All-State Student Shirt / Hoodie Order Form

• All-State Ring: Example | Order Form

• All-State Jacket: Example | Order Form

• Photography and Recording Order Form

• Participation Certificate: Symphonic Band | Orchestra | Wind Symphony

Parents & Spectators

Please consider supporting your child by attending his/her honor concert.
• Orchestra  3:00pm, Tulsa PAC Chapman Hall
• Symphonic Band  3:45pm, Tulsa PAC Chapman Hall
• Wind Symphony  4:30pm, Tulsa PAC Chapman Hall

One ticket is for admission to all three concerts listed above. All seating is general admission.

• Purchase at Tulsa PAC Box Office $20.00 approx

• Purchase Online PRICES TBA (2024 $18.00 + $7.00 service fee = $25.00)

Students: we are SO proud of you! Represent Union with CLASS this weekend!

Questions?
pisarra.charles@unionps.org