2nd & Final Round Auditions

DATE & LOCATION

• Sat, Dec. 7, 2024
• Westmoore H.S. - 12613 S. Western, OKC, OK 
• building map

TRANSPORTATION
Bus transportation is provided. If you prefer not to ride the bus back to Tulsa, an email from a parent or guardian sent to Mr. Pisarra with intended return transportation plans MUST be received prior to departing the Westmoore H.S. campus. 

PARENTS
interested in possibly volunteering to assist with this event please click here

EVENT COMMUNICATION
join the event BAND APP group to receive pertinent updates CLICK HERE

WHEN / TIMES
• Call time  6:30am
• Departure  6:45am
• Arrive  8:45am
• Audition times (computer-generated randomly) are posted in the warm-up gym  9:00am
• Audition times for Bassoons will be posted at 1:00pm, with the first audition beginning at 2:00pm
• First audition begins  10:00am (see more info below)
• Return to UHS by  1:00am (Sunday morning)

BRING 
•  Comfortable clothes/shoes for the day
•  Dress clothes for auditions, if you wish (it's a blind audition but some students perform better if dressed-up)
•  Instrument / Music / Pencil
•  Pillow, blanket, etc. 
•  Homework, book, etc. 
•  Phone, charger, brick battery charger
•  Ample $ or food for a very long day (3 meals). A generous variety of menu items is available on-site. Also consider Door Dash/Uber-Eats/Grubhub.  

GENERAL POLICIES & PROCEDURES
•  Respect the Westmoore facility and DO NOT enter any classroom that is not being used for auditions.
•  Students represent Union throughout the entirety of the audition process. The highest caliber of character and behavior is expected.
•  Setting up ‘camp sites’ in the building is prohibited. Please keep hallway paths clear.
•· In the event of an emergency that disrupts the audition process (fire alarm, weather emergency, medical emergency, lock down, etc.), procedures have been set in place to resume auditions after the emergency has ended. If auditions are stopped for any emergency reason, they will not restart without communication from the All-State committee. More details will be shared as needed.

WARM-UP PROCEDURES
• The warm up area will be located in the Practice Gym.
• Warming-up or playing otherwise in not allowed in the hallways.
• The small lecture room previously used as an additional warm up area WILL NOT be available.

AUDITIONS PROCEDURES & RULES
•  Be aware of audition times and locations.
•  Students must report to the assigned room before their audition time and be available at the room when they are called to audition. Report early even if the room is running behind schedule. Be aware of audition times and locations.
•  Students will not be permitted to audition if their audition time is missed, without exception.
•  Instruments with prelim rooms will perform prepared cuts only in the prelim room. Finals rooms will include prepared cuts and sight reading.
•  Students must deposit all electronic devices into the basket provided by the monitor.
•  Students may not communicate with the judges IN ANY WAY, AT ANY TIME.
•  All questions should be facilitated through the inside monitor. Please communicate discreetly with the monitor.
•  Students are not to share audition times with teachers, to avoid the appearance of impropriety.
•  Students who audition in a finals-only room will play: scale sets, etudes in order of student’s choice, and sight-reading at the All-State audition. Scales do not have to be memorized, and any articulation is acceptable.
•  Students auditioning in a prelim room will play their required etudes (in order of student’s choice) and scale sets in the preliminary audition. If advancing to finals, only the etudes and sight-reading will be performed for the final All-State audition. Scales do not have to be memorized, and any articulation is acceptable.

PRELIMS FORMAT

The instruments listed below will have a prelim/finals format. All others are finals-only format.

• Flute - Top 14 in each room for a Total of 42 advancing to finals

• Bb Clarinet - Top 12 in each room for a Total of 60 advancing to finals

• Alto Saxophone - Top 10 in each room for a Total of 30advancing to finals

• Trumpet - Top 12 in each room for a Total of 48 advancing to finals

• Horn - Top 14 in each room for a Total of 42 advancing to finals

• Trombone - Top 14 in each room for a Total of 42 advancing to finals

• Euphonium - Top 12 in each room for a Total of 24 advancing to finals

• Tuba - Top 12 in each room for a Total of 24 advancing to finals

• Percussion - Top 15 in each room for a Total of 30 advancing to finals

AUDITIONS TIMING
•  Audition times posted no later than 9:00 am in the warm up area; posted at 1:00pm for bassoons.
•  Preliminary Auditions begin at 10:00 am for:  flute, Bb clarinet, alto sax, tenor sax trumpet, horn, trombone, euphonium, tuba, and percussion
•  Final Auditions begin at 10:00 am for: piccolo, double reeds, Bass clarinet, Contra clarinet, bari saxophone, euphonium, tuba
•  Final Auditions for flute, Bb clarinet, alto saxophone, tenor sax, trumpet, horn, trombone, euphonium, tuba, and percussion will begin at the conclusion of the preliminary auditions.
•  Bassoon auditions will begin at approximately 2:00 pm

SCALES

Once a student enters the audition room (prelims room or a finals only room), he/she will draw for which scale set will be played (Sets 1-4 on the OkMEA website). Scales do not have to be memorized.

AUDITIONS ROOMS & TIMES
subject to change - CLICK HERE to view

PERCUSSION INFO 
•  Equipment may be unloaded at Door #21, which leads directly into the Westmoore Band Room.  The band room will not be used as a holding place or warm up area for percussionists, but just an entry point into the building prior to auditions.  Equipment will need to be moved to the percussion warm-up gym (comp gym). 
• There are 2 sets of Percussion Prelim Rooms.  Each student will play in 3 separate rooms: 1 each for snare, mallet, and timpani.  Students will need to very carefully check that they are moving correctly from room to room. The prescribed flow is: Mallets > Timpani > Snare Drum
•  Signs will clearly marking the rooms.  Outside monitors are instructed to carefully check that students are auditioning in their correct rooms.
•  Percussion students will check in for their audition at the mallets room.
•  Music cuts for each room group will be posted in the mallets room.
•  We anticipate some delays as multiple students from the same school may need to share equipment.   Students waiting on another room to finish with equipment will audition as soon as their equipment is available.  Outside monitors will manage these instances.
•  Percussion Finalists will audition on all 3 instruments in 3 separate rooms using the exact same process as in prelims. 

STUDENTS SELECTED TO AN ALL-STATE ENSEMBLE

• Repertoire folders will be available on Mon Dec 4. All music is ORIGINAL, must not be lost and will be turned in at the end of the clinic/concert in January.

• Please make note of all instructions and paperwork in the folder.

• The $115 registration fee is due by Sat Dec 14. The link to complete registration & payment will be sent directly to the student’s parent/guardian email address . If the student’s Charms account has sufficient funds and you would like to use these funds to pay for the registration fee, please DO NOT complete the online registration as sent from OkMEA, rather please contact Mr. Pisarra.

ALL-STATE ENSEMBLES CONDUCTORS & REPERTOIRE
click here to view info