STUDENT ITINERARY
WEDNESDAY, NOVEMBER 13
7:00pm Band Building unlocked
Store luggage in band rooms / hallway
7:30pm Section Circles / Candlelight Ceremonies for Brasses/Woodwinds/Guard
Various campus spaces TBD
9:00pm Team Meeting in BR1
9:15pm Load Buses
Wind instruments (except tubas) in bus luggage bays. Flute and clarinet cases stored in bus cabin.
Suitcase/duffle stored in bus luggage bays. Backpack or smaller bag in bus cabin.
9:45pm Departure
THURSDAY, NOVEMBER 14
SWITCH TO EASTERN STANDARD TIME
8:00am Breakfast served. Chick-Fil-A. Terre Haute, IN
8:45am Depart Breakfast location for Indianapolis
10:00am Arrive at Lucas Oil Stadium: Brief Arena Overview, Souvenir Shopping, Watch bands
BACKPACKS cannot be brought into the stadium!
11:00am Load buses and depart for Rehearsal
11:45am Arrive at Grand Park facility: UNLOAD for REHEARSAL
12:30pm Rehearsal
2:30pm Load Trucks
Loading Crew winds: your instruments stay on the truck
2:45pm Lunch
3:30pm Load Buses
3:45pm Depart Rehearsal location to hotel
4:30pm Arrive Hotel & Check In / Shower
5:45pm Load buses and depart to dinner
6:30pm Arrive Greenwood Mall: Dinner at Dave & Buster’s
8:30pm Load buses & depart to hotel
9:15pm Arrive hotel
9:45pm Curfew + Room checks
10:15 Lights Out
FRIDAY, NOVEMBER 15
5:30am Latest WakeUp. Breakfast
Winds Attire - Red Shorts, Black Big-U/RR Shirt, Black Sliders / Tank/ Long Socks
Guard Attire - Per Ms. Hubbard
6:15am Load buses
6:30am Depart hotel to downtown Indianapolis
7:00am Arrive Indianapolis Convention Center (“ICC”)
Take everything needed for the performance
Take instrument case into ICC
Dress into costume + show hair
7:40am Percussion and Loading Crew Walk to Lucas Oil Stadium Parking Lot on foot
8:00am All others depart for Lucas Oil Stadium on foot
UNLOAD TRUCKS & ORGANIZE PROPS / BLOCKERS
8:50am Ramp
SW Ramp/Tunnel: Battery, Front Ensemble, Audio, Guard, and all others not moving sets/props/blockers
Missouri St Ramp: All Sets/Props/Blockers
9:00-9:30am Pit Warmup [Area TBA]
9:00-9:15am Physical Warmup [Area TBA]
9:15-9:45am Music Warm-Up [Area TBA]
9:35am Pit + Sets/Props Report
9:50am Wind/Battery/Guard Report
10:00am PRELIMS PERFORMANCE ! ! !
10:15am Group Picture
10:45am Loading / Return to ICC
Front Ensemble / Battery / Tubas / L. Crew to Trucks for loading
All others to ICC to stow instruments & dress out
Continue to wear attire from morning
11:15am Front Ensemble / Battery / Tubas / L. Crew walk to ICC for dress out
11:45am Load buses
Wind instruments from ICC Room to under-bus
Drum Major garment bags to bus
12:00pm Buses depart for Lunch
12:45pm Arrive Castleton Square Mall - Lunch (Cash Distribution)
2:00pm Load buses
2:15pm Buses depart lunch for rehearsal
2:45pm Arrive Rehearsal Location: Unload
3:30pm Rehearsal
6:30pm Load trucks
7:00pm Load Buses
7:15pm Depart for Dinner
7:30pm Dinner at Golden Corral
Drum Majors depart to Stadium for Prelims Awards
8:45pm Load buses and depart dinner for hotel
9:30pm Arrive Hotel
approx 10:30pm Curfew & Lights Out (this time may vary pending Semis performance time)
SATURDAY, NOVEMBER 16
Early AM
6:00am Latest Wake.
Winds Attire - Show Shirt + Pants, Black Sliders / Compression Tank / Long Socks
Guard Attire - Per Ms. Hubbard
6:30am Breakfast
7:15am Load buses
7:30am Depart hotel to downtown Indianapolis
8:00am Arrive Indianapolis Convention Center (“ICC”)
Take everything needed for the performance
Take instrument case into ICC
Dress into costume + show hair
8:40am Reload Buses & Depart for Lucas Lot
SEMIS
9:00am Unload
9:50am Ramp
SW Ramp/Tunnel: Battery, Front Ensemble, Audio, Guard, and all others not moving sets/props/blockers
Missouri St Ramp: All Sets/Props/Blockers
10:00-10:30am Pit Warm-Up
10:00-10:15am Physical Warm-Up
10:15-10:45am Music Warm-Up
10:35am Pit + Sets/Props Report
10:50am Wind/Battery/Guard Report
11:00am SEMIFINALS PERFORMANCE
11:15am
Loading Crew / Tubas / Front Ens / Battery Load Trucks
Guard load flags under buses
All other winds load instruments under buses
11:30am Return to Stadium for Broken Arrow HS performance & Ohio State Univ performance
12:00pm Load buses for ride to ICC
At ICC, offload FROM bus and INTO the ICC Room #242:
Wind Instruments
Flag Bags
anything needed for an evening performance
Clothes for afternoon
Overnight clothes in a bag
12:15pm dress out of costume and into afternoon attire
Attire: Show Shirt + member black shorts, jeans, or other pants (no PJ pants or baggy sweat pants)
12:45pm depart ICC on foot to mall for lunch at food court
Lunch: cash distribution provided
1:45pm Gather at designated are in the mall. Walk to Stadium
2:15pm Attend Jenks HS performance
2:30-5:30pm
Watch performances
Shopping
Attend Semis Awards Ceremony
TBA Post-Semis Awards Meeting Location and Dinner Meal
EVENING
FINALS
TBD Dress into Costume
TBD Ramp
SW Ramp/Tunnel: Battery, Front Ensemble, Audio, Guard, and all others not moving sets/props/blockers
Missouri St Ramp: All Sets/Props/Blockers
TBD Pit Warm-Up [Area TBD]
TBD Physical Warm-Up [Area TBD]
TBD Music Warm-Up [Area TBD]
TBD Pit + Sets/Props Report
TBD Wind/Battery/Guard Report
TBD FINALS PERFORMANCE
TBD Load Trucks
TBD Awards Ceremony
TBD Dress Out
SUnday, NOVEMBER 17
TBD Pizza Served + Load Buses (Details TBD)
1:30am Depart Indianapolis for Home
Parents who wish to check their child out must email travel@unionbands.com ahead of time. After the student is out of uniform and all responsibilities have been fulfilled, please check the student out with their director and sign them off of the bus roster with their appointed bus captain.
SWITCH TO CENTRAL STANDARD TIME
8:15am Breakfast stop at Buccee’s Springfield MO
9:00am Depart Breakfast Location
11:45am Arrive at Union High School
Instruments except tubas, battery percussion, front ensemble percussion, and audio will be unloaded form buses then stowed in band lockers as usual
WHAT TO PACK?
LUGGAGE
One suitcase or duffle. Please limit luggage size if possible.
PERFORMANCE ATTIRE & GEAR
Tank compression shirt
Sliders (2 pairs)
Marching shoes (if not already on the uniform cart )
Long black socks (2 pairs)
PRE-PERFORMANCE &/or REHEARSAL
Winds/Perc
FRI
RED member shorts
Big-U/RR shirt
SAT
BLACK member shorts
SHOW shirt
Guard: per Ms. Hubbard
PERFORMANCE ATTIRE & GEAR - GUARD
please see packing list from Ms. Hubbard
EVENT ATTENDANCE ATTIRE
Show shirt
GRAY member hoodie
Jeans or other pants (no PJ pants or baggy sweat pants allowed)
Comfortable shoes
TRAVEL WEAR & GEAR
GENERAL
Travel clothing for two overnights (suggest: shorts / sweatpants / long or short sleeve t-shirts / etc.)
Recommend two additional sets of clothes (pants, shorts, jeans, shirt, hoodie, etc).. One set for Thurs night dinner outing + an extra set for other use.
ADDITIONAL
Comfortable shoes / flip-flops / etc. for long bus rides and other down-time
Backpack / duffle / sling bag
Jacket / hoodie
Pillow & blanket
Homework / book
Phone / charger / battery pack
DVDs (G, PG, PG-13)
Snacks (drink bottles must have screw-top lid)
Extra $ if desired for souvenirs, etc. (all meals are provided)
Personal / portable electronic devices must have headphones / ear buds
Personal Care & Wear
Deodorant
Soap
Shampoo & hair care
Other cosmetic and/or hygiene items as pertinent
Undergarments
Sleepwear
Medications: please check in with our trip nurse.
WHAT ELSE?
Small suitcase or large duffle = your luggage. No large bags or suitcases are allowed. We recommend pre-packing the change of clothes for the Saturday night / Sunday AM overnight bus trip in the bus duffle bag.
BRING VALUABLES ONLY AT YOUR OWN RISK
DO NOT BRING
Drugs, Alcohol, Tobacco Products, Weapons
OVERNIGHT PARKING ON CAMPUS
If planning to park your vehicle on campus throughout the duration of the trip, please park in the UHS Visitors (northeast) parking lot.
